Every company has sensitive employment documents, whether they are employee records, salaries, medical records or disciplinary records. Of course, it’s critical that all of this information is kept private. Here are some steps to take to help keep your employment documents away from prying eyes.
1. Use Individual Logins and Equipment
Employees who need access to sensitive employee information as part of their job should have an individual login to the computer system. There should not be a department password. Additionally, employees should be forbidden from sharing their passwords, and those that do should be disciplined.
By keeping passwords confidential and unique to the individual employee, you can limit what each person can see. If Jane needs to see salary and time card information because she runs payroll, she doesn’t need to see disciplinary records. Having the information segmented (and password-protected) prevents accidental exposure or someone taking a quick peek out of curiosity.
To keep reading, click here: 4 Tips to Ensure Sensitive Employee Documents Stay Private