I work for a company with technicians who travel to residence/business for installation or service. At the end of each day the policy is that all time sheets are to be handed in, so that at the end of the week I am not doing the data entry and payroll for 36 people. I have made several comments to them asking to PLEASE hand them in. One person gives me a hard time. This week I made a memo that any employee who does not follow the company policy will be removed from direct deposit and will have to pick up their check from my desk. Was this legal? Any suggestions on how to handle this?
Not a lawyer, so not going to answer the legal aspect. (Although I will say that I wouldn’t dare try this in California. They have wonky direct deposit laws that I am aware of.)
Is this a good method of getting people to behave how you want them to? Maybe. Maybe not. I’m guessing that this isn’t just a case of someone who is too flaky to turn in their time cards on time. It sounds like someone thinks your rule of daily time cards is nit-picky and unnecessary.
Just something to think about. Sometimes we set up rules that had a great reason in 1997, but that reason has gone away and we haven’t changed them. I’m not doubting you, just pointing out that sometimes the reasons for things have gone away.
But, I assume this reason hasn’t and doing data entry for 36 people is a huge task and you need the time.
Frequently, people see their own tasks as being “difficult” and the tasks that others do as “easy.” “Man, I could get the payroll done in 20 minutes. I don’t know what her problem is,” may well have been said several times.
You can drag the offender into your office and say, “look, let me show you what is required,” but that probably won’t happen. So, instead, you set up a an effective stick. “Don’t turn in your time cards on time and you won’t have direct deposit, which means not only a trip in to pick up a hard copy check, but then a trip to the bank to deposit it and perhaps a holding period before the money is available.”
Sounds like a great big stick. But, it may come back to bite you. Let’s say Mr. Problem Child has his mortgage set to automatically come out of his checking account on the first of the month. Normally his paycheck is direct deposited on the 31st. You give him a live check and his mortgage payment bounces. He gets a late fee and then he comes in and yells at you and calls your boss and complains that you’ve ruined his life and his credit. Yes, yes, it’s his fault, but do you want to deal with the fall out?
Is it that big of deal to have one person have a late time card? It may be–I don’t do payroll for your company. But, if you can get the other 35 people done, it may be better just to drop it.
I am 100% sure that this guy is annoying as all get out. Heck, he’s annoying me and I’ve never met him. But sometimes, it’s better to let things drop.
If there is a power struggle going on, bugging him and whacking him with sticks will only make it worse. Dropping it may take away his need to bug you and the time cards might start arriving on time. Of course, you can set a final deadline, after which pay is processed the next week. (Unless, that is illegal in your state. Always best to know your laws!)
You could also try some sort of carrot method before the stick method. Everyone that gets their time cards in on time gets entered into a drawing for some token–it’s amazing what people will do for a candy bar. (Or maybe not all people–maybe I’ll just do anything for chocolate. I’m easily bribed.)
Good luck running your pay. Payroll is truly what makes the world go round–and no one appreciates you like they should. I do, though. I love getting paid.